Tidal pool beancounter pro1/15/2024 ![]() Accounting periods may be manually set up (of varying length) or they can be automatically created. The Accounting tab allows you to set up and manage accounting periods for your business and specify how to handle nominal account balances. ![]() If populated, these fields may be used when generating invoices. The Contact tab includes fields for the business phone, fax, email, website, and address. Select Create Default Accounts to add the default set of accounts when the business is created. These may not be changed once the business has been created. If creating a new business, select the business type and currency. The Business tab includes fields for the business name, identifier, logo, start date, rates, and notes. It is displayed when creating or editing a business. The business info window displays settings for the business. Reports may be emailed, printed, or saved. Each report contains settings for specifying the time period, an optional comparison period, and a setting to show or hide related report graphs. Ten types of reports are available including balance sheet, income, cash flow, equity, trial balance, custom currency fields, clients, clients (uninvoiced), merchants, and time. Reports provide detailed information on the state of your business. Bill payments must be added to the bill transactions view. The transaction balance is credited to an accounts payable account. The bill total is entered in this transaction. When a new bill is created, a related transaction is also created. Merchants include a list of bills and their related transactions. A customized invoice (or estimate) may be generated and emailed, printed, or saved. Any invoice payments must be added in the invoice transactions view. This transaction is tied to the invoice and any balance is debited to an accounts receivable account. When a new invoice is created, a related transaction is also created. Each invoice includes a specific set of tasks and expenses (including time and quantity). Non-timed tasks specify a flat rate or the number of hours, days, weeks, months, quarters, or years in the quantity field. The time tracker can be accessed from either the BeanCounter app or the BeanCounter menulet (when the app is running in the background). This time period may be set manually or added using the time tracker. A task item represents one contiguous time period. A timed task includes a list of task items. Tasks represent project work while expenses represent purchases. Each project/estimate includes a list of tasks (and task items), expenses, and invoices (with related transactions). Custom transaction fields may be added to track other information with each transaction.Ĭlients include a list of projects and estimates. A transaction may be set up to repeat (or reoccur). Each transaction may contain attachments such as photos, voice memos, and other files. Transactions contained in a closed accounting period are locked and are not editable. Transactions may be split with two or more accounts. Each transaction contains at least two accounts. Each transaction total is always saved in the home currency along with other currency totals, if applicable. Any combination of transaction fields may be used for the filter.īeanCounter supports double-entry accounting which requires all transactions balance their debit and credit totals. These cannot be changed after the account has been created.įilters display a dynamic list of transactions based on their criteria. When a new account is created, the account type and currency must be specified. Accounts may represent an account at an institution such as a bank or credit card account. Each account displays a list of its transactions. If a nominal transfer account is specified, all nominal account balances (income/expense accounts) are transferred to the nominal transfer account at the end of the accounting period.Īccount types include assets, liabilities, income, expenses, and equities. ![]() Each accounting period may be closed when no further transaction changes should be made. ![]() BeanCounter can automatically create each accounting period (based on the previous period length) or these may be manually created. These cannot be changed after the business has been created.īusiness accounting periods of varying length are supported. When a new business is created, the business type (sole-proprietorship, partnership, or corporation) and home currency must be specified. Each business is saved as a separate document and contains any transaction photos, voice memos, and other file attachments. BeanCounter supports an unlimited number of businesses.
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